Pasco EDC Employment Opportunities - 2 open positions

SPECIAL PROGRAM ASSISTANT

Reports To:        President/CEO
Job Status:         Part Time; Hourly
Schedule:            To be determined; 20 hrs/wk within Monday-Friday between 8:00 AM – 5:00 PM
Location:             Lutz, Florida

To Apply

Send resume and cover letter via email.  Click the button below.

Send resume and cover letter now

Application Deadline

October 29, 2021

Summary

Incumbent will serve as the front lobby receptionist and provide administrative support for the Pasco Economic Development staff at various levels with emphasis placed on event coordination and execution. Additional duties includes marketing support of social media, support of the SMARTstart Incubation program, as well as other duties assigned by Pasco EDC staff. 

Essential Duties and Responsibilities

The list of duties and responsibilities is illustrative only and is not a comprehensive listing of all the duties and responsibilities performed by positions in this class.

• Provides administrative support mainly for the Director of Operations and the Director of Stakeholder Engagement; other managers as needed
• Performs general receptionist duties: greets visitors, answer questions, and directs to appropriate staff
• Provides administrative support and coordination for events
• Maintains and updates client records through HubSpot; a client-tracking database
• Compile, copy, sort, and file records of office activities, business transactions, and other activities
• Compute, record, and proofread data and other information, such as records or reports
• Assists marketing/events coordinator with website design and maintenance, updating flyers, and social media postings
• Maintain orderliness of facility and workspace
• Performs other duties of a similar nature or level as assigned

Supervisory Responsibilities

None

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and /or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Required Knowledge of:​

• Basic clerical/accounting principles

• Basic promotion and communication methods

• Microsoft Office:  Outlook, Excel, Word, PowerPoint

Ability to:

• Manage administrative duties
• Compile and analyze data and information
• Work independently to achieve established goals
• Maintain confidentiality
• Coordinate multiple schedules of classes, events, meetings
• Meet deadlines
• Use a computer and related software; type accurately
• Operate office machines, such as printers, scanners, fax machines, and voice mail systems
• Communicate and use interpersonal skills to interact with coworkers, investors, the general public, etc. to sufficiently exchange or convey information and to receive work direction
• Drive a vehicle

Education and/or Experience

High School graduate or GED, vocational experience or 2- years’ experience in related field preferred or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.  Post-secondary experience preferred.

Certification

Must have at the time of hire and be able to maintain a valid Florida driver license and have reliable transportation.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position is typically office or administrative work and is not substantially exposed to adverse environmental conditions.   Some travel may be required.

SMARTstart PROGRAM ASSISTANT

Reports To:        SMARTstart Program Director
Job Status:         Part Time; Hourly
Schedule:            Flexible/Varies, Between 15-30 hours per week, Afternoons/Early Evenings likely
Location:             New Port Richey, Florida

To Apply

Send resume and cover letter via email.  Click the button below.

Send resume and cover letter now

Application Deadline

October 29, 2021

Summary

The SMARTstart Program Assistant provides support for small business development program administration and planning.  Position is primarily located on-site at a SMARTstart Business Incubator and is responsible for promotion and event coordination, updating of programs and information on the website, tracking of leads received through Pasco Enterprise Network (PEN), prospect and program activity reporting. Assists the Program Director with initial contact and follow up with prospective program participants, ongoing contact with program participants and other customer service functions; provides information on programs and communicates with strategic partners and the community at large. Responsibilities also include coordinating room and equipment reservations, calendars for events, workshops classes, mentors, and incubator clients, as well as other duties assigned by the Program Director. 

Essential Duties and Responsibilities

The list of duties and responsibilities is illustrative only and is not a comprehensive listing of all the duties and responsibilities performed by positions in this class.

• Operate office machines, such as photocopiers and scanners, facsimile machines, voice mail systems, and personal computers
• Answer telephones, direct calls, and take messages
• Maintain and update filing, inventory, mailing, and documents efforts through Goldmine; a client-tracking database
• Maintain orderliness of facility & workspace
• Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders, and address complaints
• Open, sort, and route incoming mail, answer correspondence, and prepare outgoing mail
• Compile, copy, sort, and file records of office activities, business transactions, and other activities
• Compute, record, and proofread data and other information, such as records or reports
• Manage events calendars, and arrange appointments
• Conducts basic research to identify emerging needs, trends, and services related to recruitment and location of incubator clients and affiliate members or other assigned areas of responsibility
• Performs accounts receivable invoicing and tracking of SMARTstart Incubator clients
• Performs other duties of a similar nature or level as assigned

Supervisory Responsibilities

None

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and /or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Required Knowledge of:​

• Basic clerical/accounting principles
• Basic promotion and communication methods
• Basic website principles
• Experience desired in any aspect of small business, or personally owning or operating a commercial venture.
• Knowledge of Microsoft Office:  Outlook, Word, Excel, PowerPoint

Ability to:

• Manage administrative duties
• Work independently to achieve established goals
• Coordinate multiple schedules of classes, events and client work plans
• Assist with editing and distributing press releases
• Distribution of newsletters and email publications
• Work with Program Director to recruit office, technology and industrial users as needed
• Facilitate prospect tours
• Meet deadlines
• Maintain confidentiality
• Use a computer and related software (Microsoft Office products, social media familiarity, etc.) and type accurately.
• Communicate and use interpersonal skills to interact with SMARTstart partners, coworkers, Program Director, the general public, etc. to sufficiently exchange or convey information and to receive work direction
• Drive a vehicle

Education and/or Experience

High School graduate or GED, vocational experience or 2- years’ experience in related field preferred or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.  Post-secondary experience preferred. 

Certification

Must have at the time of hire and be able to maintain a valid Florida driver license and have reliable transportation.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position is typically office or administrative work and is not substantially exposed to adverse environmental conditions.   Some travel may be required.