SMARTstartPasco EDC Employment Opportunities
SPECIAL EVENTS COORDINATOR
Job Title: Special Events Coordinator
Reports To: President/CEO
Job Status: Full Time; Hourly
Schedule: Monday-Friday between 8:00 AM – 5:00 PM
Salary Range: $35,000 to $55,000 (plus full benefit package and bonus)
Submit Resume and Cover Letter
Summary: Individual will be responsible for coordination and execution of all Pasco EDC events; providing program support for the Pasco Economic Development staff at various levels. Additional duties include marketing support of social media, support of the entrepreneur program, as well as other duties assigned by Pasco EDC staff.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The list of duties and responsibilities is illustrative only and is not a comprehensive listing of all the duties and responsibilities performed by positions in this class.
- Provides administrative support mainly for the President, Vice President, Directors and other managers as needed
- Greets visitors to the office, answering questions, and directing guests to the appropriate staff member
- Provides full administrative support and coordination for events:
- NetFest (casual networking event with average attendance of 300)
- Annual Awards (marquee annual event with average attendance over 400)
- Economic Forecast Luncheon (educational event with average attendance of 200)
- GrowPasco (entrepreneurship convention with average attendance of 120)
- Additional smaller events that support each program’s mission
- Maintains and updates stakeholder records as needed through HubSpot; a client-tracking database
- Compile, copy, sort, and file records of office activities, business transactions, and other activities
- Compute, record, and proofread data and other information, such as records or reports
- Assists marketing coordinator with website design and maintenance, updating flyers, and social media postings
- Maintains orderliness of facility and workspace
- Performs other duties of a similar nature or level as assigned
SUPERVISORY RESPONSIBILITIES
None
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and /or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Knowledge of:
- Basic clerical/accounting principles
- Basic promotion and communication methods
- Microsoft Office: Outlook, Excel, Word, PowerPoint, Planner
Ability to:
- Select venues, adhere to the given budget, and arrange onsite vendors
- Keep extremely organized records during event planning process
- Manage administrative duties
- Compile and analyze data and information
- Work independently to achieve established goals
- Maintain confidentiality
- Coordinate multiple schedules of classes, events, meetings
- Meet deadlines
- Use a computer and related software; type accurately
- Operate office machines, such as printers, scanners, audio visual equipment, and voice mail systems
- Communicate and use interpersonal skills to interact with coworkers, investors, the general public, etc. to sufficiently exchange or convey information and to receive work direction
- Drive a vehicle
EDUCATION and/or EXPERIENCE
High School graduate or GED, vocational experience or 2- years’ experience in related field preferred or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. Post-secondary experience preferred.
CERTIFICATION
Must have at the time of hire and be able to maintain a valid Florida driver license. Must have reliable transportation.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Light Work: Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or negligible amount of force constantly to move objects.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Position is typically office or administrative work and is not substantially exposed to adverse environmental conditions. Some travel may be required.
Management has the right to revise this job description at any time. The job description is not a contract for employment, and either you or the employer may terminate employment at any time for any reason.